POSITION
Title: Administration & Program Planner
Reporting To: Steveston Historical Society Board Chair / PO Supervisor & Site Coordinator
Status: Permanent Part-time of up to 30 hours per month
Pay: $22.00-$25.00 depending on experience

SUMMARY
The Administration & Program Planner is responsible to plan, promote, budget and successfully deliver all public programs that support the Steveston Historical Society’s vision and mandate.

DUTIES & RESPONSIBILITIES

Administration

• Prepare AGM (Annual General Meeting) documents and notices.
• Maintain and file all minutes from Executive Committee meetings.
• Develop and maintain the Society’s membership program.
• Forward any inquiries to the appropriate person as required.

Communications

• Oversee the Museum’s social media program including liaising with staff to build engaging content as well as content writing, editing and scheduling of posts.
• Maintain and update the website as required.
• Organize and prepare the Society’s newsletters for electronic distribution to the SHS
  membership.
• Apply to professional, civic and private organizations for grant funding and sponsorship monies
  as agreed upon.
• Apply to various levels of Government for funding as applicable and agreed.
• Oversee any temporary staff/volunteers as required for SHS programs and events.
• Represent the Steveston Historical Society on any external committees.

Skills and Abilities

• Strong digital expertise particularly with social media and web content management.
• Able to build relationships and successfully communicate with community stakeholders.
• Passionate about working with the all age groups of the general public.
• Excellent verbal and written communication skills.
• Good computer skills.
• Able to work both independently and as part of a team.
• Able to prioritize competing demands and manage stressful situations with professionalism.
• Excellent time management and organizational skills.
• Prior experience with writing and preparing grant applications or a willingness to learn through
  additional education.

Education and Experience

• Post-Secondary education in a relevant discipline such as Museum Studies or History is desirable.

Please email resumes to executivedirector@historicsteveston.ca 

By order of the Board of Directors, notice is hereby given that the Steveston Historical Society Annual General Meeting will be held on Thursday, Feb 3, at 6:30pm, over Zoom.

Please read below for Agenda.

You can register for the Virtual AGM through this Eventbrite link. Zoom information will be sent to registered attendees the day before the meeting.

As per Section 3 of the Steveston Historical Society bylaws, members may appoint a proxy:
“A voting member may appoint a proxy holder. This
a) proxy must be in writing and must comply with any other requirements set out in the bylaws,
b) is valid only at the meeting for which the appointment is given.
c) A proxy holder must be a member of the Society and may be an individual under the age of 19 years.
d) Unless limited in the appointment, a proxy holder stands in the place of the voting member appointing the proxy holder and can do anything that member can do, including propose and second resolutions, participate in the discussions, and vote.”

Reminder: please ensure your membership is up to date in advance of the meeting. Only members are permitted to vote at the AGM. Payment and forms can be left at the Steveston Post Office, or mailed to the Society. You can also purchase your membership as an add-on to the Eventbrite registration, and send your form electronically.

AGM Agenda 2022

1. Call to order
2. Proof of notice of meeting
3. Approval of agenda
4. Approval of minutes from previous AGM
5. Business arising from the minutes
6. 2020 Year End Reports
   1. Executive Director’s Report
   2. Financial Report
   3. City Liaison’s Report
   4. Chair’s report
7. 2022 Plans
8. Nomination Committee report
9. Election of Directors
10. Other business
11. Adjournment

This year, Songs in the Snow is again going virtual! Join us online on December 4, 11, and 18, from 4-6pm for music from the comfort of your own home. Keep your video on or off, listen to the music, and enjoy a craft and hot drinks provided by the Steveston Historical Society courtesy of our generous sponsors.

> Reserve your ticket online

A note on tickets: there are two ticket types. Use “free tickets” if you do not wish to make a donation, and “ticket with donation” if you would like to make a donation to support our programming. Please register for one ticket per person attending, even if they will be attending from the same computer.

Craft kits, cookies, and hot drinks are available as a ticket add-on; quantities are limited. Craft kits have everything you need except glue & scissors (if you don’t have these items, please send an email to info@historicsteveston.ca). Please choose one drink, one cookie, and one craft kit per ticket.

Ticket sales close one hour before the event, and the Zoom link will be sent immediately following to registered attendees.

This event is sponsored by G&F Financial Group, West Richmond Branch. We acknowledge the support of the Province of British Columbia and the BC Arts Council.

The Japanese Fishermen’s Benevolent Society Building (located directly behind the Steveston Museum and Post Office) will be open this summer from July 3 to Sept 5.

Its new hours are Saturdays and Sundays only, 12-4pm.