NOTICE of ANNUAL GENERAL MEETING – 2020

By order of the Board of Directors, notice is hereby given that the Steveston Historical Society Annual General Meeting will be held on Saturday, February 15, 2020 at the Chinese Bunkhouse, Britannia Shipyards, in Steveston BC.

Please read below for Agenda, including important bylaw and membership changes. Please note that this version of the Agenda includes links to full proposed bylaw changes, including the deletion of a clause. 

As per Section 3 of the Steveston Historical Society bylaws, members may appoint a proxy:  
“A voting member may appoint a proxy holder. This
a) proxy must be in writing and must comply with any other requirements set out in the bylaws,
b) is valid only at the meeting for which the appointment is given.
c) A proxy holder must be a member of the Society and may be an individual under the age of 19 years.
d) Unless limited in the appointment, a proxy holder stands in the place of the voting member appointing the proxy holder and can do anything that member can do, including propose and second resolutions, participate in the discussions, and vote.”

Reminder: please ensure your membership is up to date in advance of the meeting. We will also have some forms available at the meeting.

AGM Agenda 2020

  1. Call to order
  2. Proof of notice of meeting
  3. Approval of agenda
  4. Approval of minutes from last AGM, February 9, 2020
  5. Business arising from the minutes
  6. Membership Category Change
    1. The Board proposes to add a category of “Lifetime Membership, Couple” to the membership offerings, at a cost of $800. This would be for the lifetime of the two named persons at the time of the membership purchase, and is non-transferrable. Should either person’s legal or preferred name change during their lifetime, they must submit the change to the Society in writing for it to be changed on the membership.
      1. Motion: To add “Lifetime Membership, couple – $800” to membership categories.
  7. Bylaw Changes
    1. Rationale: Our bylaws do not currently have a stipulation regarding whether Board members may receive remuneration. As they do not receive remuneration, and have not in the past, the Board proposes to change the bylaws to state such.
      1. MotionTo add the following wording to the Society’s bylaws under Section 4, Directors: “All Directors and members of Committees will serve their term of office without remuneration (unless approved at a meeting of Members) except for reimbursement of expenses as approved by the Board. This section does not preclude a Director or member of a Committee from providing goods or services to the Society under contract or for purchase. Any Director or member of a Committee will disclose the conflict/potential conflict in accordance with these Bylaws.”
    2. The Board proposes to add wording regarding membership categories, and how they are assigned. Currently the bylaws state that membership fees are determined at Annual General Meetings, but do not state anything regarding categories.
      1. Motion: To amend Section 2, Members, of the Bylaws to state: “Membership types will be determined by the Board in accordance with these Bylaws, and Membership fees shall be set by resolution at the Annual General Meeting.”
    3. Please see this document for just the amended sections, and this document for full bylaws with proposed additions. 
  8. 2019 Year End Reports
    1. Chair’s report
    2. Financial Report
    3. Committee Reports
    4. City Liaison’s Report
    5. Executive Director’s Report
  9. Nomination Committee report
  10. Election of Directors
  11. Other business
  12. Adjournment

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