# NOTICE of ANNUAL GENERAL MEETING – 2020

- Link: https://historicsteveston.ca/news/notice-of-annual-general-meeting-2020/
- Published: 2020-01-27T21:46:11-08:00
- Author: Sarah

By order of the Board of Directors, notice is hereby given that the Steveston Historical
Society Annual General Meeting will be held on Saturday, February 15, 2020 at the
Chinese Bunkhouse, Britannia Shipyards, in Steveston BC.

_**Please read below for Agenda, including important bylaw and membership changes.
Please note that this version of the Agenda includes links to full proposed bylaw
changes, including the deletion of a clause. **_

**As per Section 3 of the [Steveston Historical Society bylaws](https://historicsteveston.ca/wp-content/uploads/2018/01/SHS-Constitution-Bylaws-2018.pdf),
members may appoint a proxy:  **
 “A voting member may appoint a proxy holder. This
a) proxy must be in writing and must comply with any other requirements set out 
in the bylaws, b) is valid only at the meeting for which the appointment is given.
c) A proxy holder must be a member of the Society and may be an individual under
the age of 19 years. d) Unless limited in the appointment, a proxy holder stands
in the place of the voting member appointing the proxy holder and can do anything
that member can do, including propose and second resolutions, participate in the
discussions, and vote.”

**Reminder: please ensure your [membership](https://historicsteveston.ca/membership/)
is up to date in advance of the meeting. We will also have some forms available 
at the meeting.**

## AGM Agenda 2020

 1.  Call to order
 2.  Proof of notice of meeting
 3.  Approval of agenda
 4.  Approval of [minutes from last AGM](https://gallery.mailchimp.com/2ab3f31482f9bf9f7eef51d3a/files/d924ec8d-7fdc-48cd-863a-83d94cb4d2d7/AGM_Minutes_2019.pdf),
     February 9, 2020
 5.  Business arising from the minutes
 6.  Membership Category Change
 7.   a. The Board proposes to add a category of “Lifetime Membership, Couple” to the 
         membership offerings, at a cost of $800. This would be for the lifetime of the
         two named persons at the time of the membership purchase, and is non-transferrable.
         Should either person’s legal or preferred name change during their lifetime, 
         they must submit the change to the Society in writing for it to be changed on
         the membership.
      b.  a. **Motion: To add “Lifetime Membership, couple – $800” to membership categories.**
 8.  Bylaw Changes
 9.   a. Rationale: Our bylaws do not currently have a stipulation regarding whether Board
         members may receive remuneration. As they do not receive remuneration, and have
         not in the past, the Board proposes to change the bylaws to state such.
      b.  a. **Motion**: **To add the following wording to the Society’s bylaws under Section
             4, Directors:** “All Directors and members of Committees will serve their term
             of office without remuneration (unless approved at a meeting of Members) except
             for reimbursement of expenses as approved by the Board. This section does not
             preclude a Director or member of a Committee from providing goods or services
             to the Society under contract or for purchase. Any Director or member of a Committee
             will disclose the conflict/potential conflict in accordance with these Bylaws.”
      c. The Board proposes to add wording regarding membership categories, and how they
         are assigned. Currently the bylaws state that membership fees are determined 
         at Annual General Meetings, but do not state anything regarding categories.
      d.  a. **Motion: To amend Section 2, Members, of the Bylaws to state: “Membership types
             will be determined by the Board in accordance with these Bylaws, and Membership
             fees shall be set by resolution at the Annual General Meeting.”**
      e. Please see [this document for just the amended sections](https://historicsteveston.us10.list-manage.com/track/click?u=2ab3f31482f9bf9f7eef51d3a&id=da1da5c609&e=889e10924f),
         and[ this document for full bylaws with proposed additions. ](https://historicsteveston.us10.list-manage.com/track/click?u=2ab3f31482f9bf9f7eef51d3a&id=fefac3b917&e=889e10924f)
 10. 2019 Year End Reports
 11.  a. Chair’s report
      b. Financial Report
      c. Committee Reports
      d. City Liaison’s Report
      e. Executive Director’s Report
 12. Nomination Committee report
 13. Election of Directors
 14. Other business
 15. Adjournment